The county will receive some extra money from the circuit clerk’s office for the first time in years.

Circuit Clerk Jan Hyland Daigre submitted a letter to the Warren County Board of Supervisors at their Monday meeting stating $147,790 in over the cap fees for 2015 has been issued to the county.

“We’re very proud of that — my office is — we’ve worked very, very hard this year,” Daigre said of her first full year on the job.

Money collected by the circuit court office from filing fees, docketing, copies and other court costs is used to pay employee salaries. Once their salary hits its cap, the remaining money goes back in the county’s general fund. The chancery court clerk follows the same over the cap fee system.

“Anything in excess of salary limitations goes back to the county and is considered public funds,” Daigre said.

This is the first time in years the county has seen money from the circuit clerk’s office.

“We’ve had problems with that process in the past and this is a reflection of proper operation in reporting one’s finances as the law requires,” Board of Supervisors president Richard George said.

County administrator John Smith said former Circuit Clerk Shelly Ashley Palmertree did not pay any over the caps fees from 2006 to 2014. Palmertree was found guilty of embezzling thousands of dollars while in office.

“Her civil case was based on not paying over cap fees,” Smith said.

Daigre attributed the excess money to a smaller staff and a full-time volunteer. Having a volunteer saved the office from having to pay another salary out of the funds and contributed directly to the over the cap fees.

“Patricia Simrall worked 40 plus hours a week as a volunteer,” Daigre said of the retired tax collector. “That’s money that would have been spent on somebody working.”

She is very thankful for Simrall’s help and called it a gift for the county.

Daigre said the office was down three deputy clerk employees in 2015, but the positions have since been filled, which could impact next year’s over the cap fee.

Smith and George said the money will go into the general fund and will be reallocated based on next year’s needs.

Daigre requested the money be used to upgrade the circuit courtroom. She would like to see new flooring and maintenance to water damage on the walls.

“I think we’ve gotten our monies worth out of the carpeting,” Daigre said. “Thirty years worth of wear and tear.”

She said the county courtroom was recently painted, and she was impressed with how much of a difference paint made to the room’s appearance. She feels it is now time to work or the circuit courtroom.

“It’s been a lot of years without any attention, and I think this would be a really good time to give it some attention,” Daigre said.

In other news discussed at Monday’s Warren County Board of Supervisors meeting, bids were taken for a new model debris truck and a new model pothole patcher.

The board took under advisement the three bids that were put in for the new pothole patcher.

Sansom Equipment Company of Birmingham, Ala. bid a one-year standard warranty of a 2017 Freightliner M2 truck and a 2017 Pro Patch 4.25 CU asphalt pothole patcher assembly for $169,481.

Stepp Manufacturing Company, Inc. of North Branch, Minnesota bid a one-year warranty of a 2017 International 4300 SBA 4×2 (MA 025) truck and a 2016 Stepp STPH-4.0 asphalt pothole patcher assembly for $196,818.

JWH Equipment of Jackson bid a one year unlimited hour/mileage warranty of a 2017 Kenworth T330 truck and a 2017 Bergkamp FP5 for $189,718.38.

One bid was taken under advisement for a debris truck. Hol-Mac Corp. of Bay Springs bid a one year warranty of a 2017 Freightliner M2-106 truck, a 2016 Pac-Mac KBF-20H-HJ boom loader and a 2016 Pac-Mac TKB-1824 trash body for $117,532 each.